What happens after you apply?

What happens after you apply for a postgraduate taught course?

If you’ve applied for a postgraduate degree and you’re wondering what will happen next you can find all the information you need here.

Offering you a place

Once your application has been received, it will be given careful consideration. If the course you have applied for requires you to attend an interview, you will be notified of what you need to do next.

When we have finished considering your application we will inform you of our decision in writing. We will send you an email if you applied directly to the University, or if you have applied through UCAS you can view our decision through UCAS Hub, or through DfE Apply if you have applied for a Teacher Training course.

If you are an international applicant you can find out more about what happens after you apply on our international webpages or download your offer letter from the International Applicant Portal.

Accepting your offer

Once you have received our offer you need to accept or decline by either responding to the email to confirm your response (if you have applied directly to the University), or via UCAS (if you have applied via UCAS), or via DfE Apply if you are a Teacher Training applicant.

If you accept your offer of a place at Huddersfield and enrol as a student at the University, you will be asked to enter into a binding agreement with us, under which you will be subject to the University's regulations, policies and procedures.

Once you've accepted your offer from us, you will be given access to our online pre-enrolment portal known as 'Your Next Step', which includes useful information that you need to know before joining your course. We will email you once the portal is available and tell you how to access it.

Unsuccessful decisions

If your application is unsuccessful and you wish to receive some feedback, you are able to request this within 6 weeks of getting your decision by emailing study@hud.ac.uk. Please include the following information when making your request:

Full name
UCAS Personal Identification Number (if your application was made through UCAS)
Date of birth
Name of course applied for
Interview date (if applicable)

Please note that feedback can be requested and is provided only in written format within 6 weeks of receipt of a valid request.

Further information is available in our Admissions Policy (Taught Courses) (see section 4 - Feedback to applicants).

Confirming your place

If your offer of a place is conditional upon achieving examination results and/or qualifications, you will need to send us proof of these to confirm your place.

Please send copies of your proof of qualifications by email using 'Outstanding Qualifications' in the subject line and making sure to include the course that you have applied for (e.g. Outstanding Qualifications Pharmacy) and your full name and student number if known.

Non-academic conditions

If your offer includes non-academic requirements such as DBS (Disclosure and Barring Service) Clearance, Overseas Police Check or medical clearance you will be contacted with further information about the process you need to follow.

If you have been asked to obtain a DBS clearance these will be conducted by a third-party organisation (First Advantage). These checks can take upwards of 9 weeks to complete so it is important that you start the process as soon as possible when you receive the instructions. Once the process is complete you will be sent a copy of the certificate. The University does not receive a copy so it is your responsibility to keep this safe so that you can present it to the University or to a work-placement provider during your course if required.

You will not be able to enrol on your course until these non-academic requirements have been completed. Please note that applicants for ITT (Initial Teacher Training) courses will not have their place on the course confirmed until these requirements are met.

Deferring your entry

If your circumstances have changed and you no longer wish to start your studies next academic year you can request to defer your entry so that you start your studies the following year instead. Most of our courses accept deferred entry applications. Please email our Student Recruitment Team at study@hud.ac.uk or call us on +44 (0)1484 472 625 and we will be able to offer you advice.

Keeping in touch

It’s important that we have a valid email address so that we can contact you.

If you have submitted your application directly to the University please email us at study@hud.ac.uk or call us on +44 (0)1484 472 625 to change your personal details.

If you have applied through UCAS you can update your email via the UCAS Hub.

If you are a teacher training applicant and you applied through DfE Apply you will need to change your details with them.

Before you start your studies with us we will send you an email with essential links and information about starting here at Huddersfield. Please note that sometimes our emails may be diverted to your spam/junk folders. To avoid this problem, make sure to add our email address to your address book.

Changes to or withdrawal of courses

Information on changes to courses you have applied for, after you enrol as a student, or termination of courses.

Regulatory framework

When you enrol as a student of the University, your study and time with us will be governed by a framework of regulations, policies and procedures.

Changes to a course you have applied for

If we propose to make a major change to a course that you are holding an offer for, then we will tell you as soon as possible so that you can decide whether to withdraw your application prior to enrolment.

Changes to your course after you enrol as a student

We will always try to deliver your course and other services as described. However, sometimes we may have to make changes as set out below:

Changes to option modules

Where your course allows you to choose modules from a range of options, we will review these each year and change them to reflect the expertise of our staff, current trends in research and as a result of student feedback or demand for certain modules. We will always ensure that you have a range of options to choose from and we will let you know in good time the options available for you to choose for the following year.

Major changes

We will only make major changes to the core curriculum of a course or to our services if it is necessary for us to do so and provided such changes are reasonable. A major change in this context is a change that materially changes the services available to you; or the outcomes, or a significant part, of your course, such as the nature of the award or a substantial change to module content, teaching days (part-time provision), classes, type of delivery or assessment of the core curriculum.

For example, it may be necessary to make a major change to reflect changes in the law or the requirements of the University’s regulators; to meet the latest requirements of a commissioning or accrediting body; to improve the quality of educational provision; in response to student, examiners’ or other course evaluators’ feedback; and/or to reflect academic or professional changes within subject areas. Major changes may also be necessary because of circumstances outside our reasonable control, such as a key member of staff leaving the University or being unable to teach, where they have a particular specialism that can’t be adequately covered by other members of staff; or due to damage or interruption to buildings, facilities or equipment.

Major changes would usually be made with effect from the next academic year, but this may not always be the case. We will notify you as soon as possible should we need to make a major change and will carry out suitable consultation with affected students. If you reasonably believe that the proposed change will cause you detriment or hardship we will, if appropriate, work with you to try to reduce the adverse effect on you or find an appropriate solution. Where an appropriate solution cannot be found and you contact us in writing before the change takes effect you can cancel your registration and withdraw from the University without liability to the University for future tuition fees. We will provide reasonable support to assist you with transferring to another university if you wish to do so.

Termination of course

In exceptional circumstances, we may, for reasons outside of our control, be forced to discontinue or suspend your course. Where this is the case, a formal exit strategy will be followed and we will notify you as soon as possible about what your options are, which may include transferring to a suitable replacement course for which you are qualified, being provided with individual teaching to complete the award for which you were registered, or claiming an interim award and exiting the University. If you do not wish to take up any of the options that are made available to you, then you can cancel your registration and withdraw from the course without liability to the University for future tuition fees and you will be entitled to a refund of all course fees paid to date. We will provide reasonable support to assist you with transferring to another university if you wish to do so.

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